1. DATA CONTROLLER
FederUnacoma Surl, with registered office in Via Aldo Moro, 64, Torre I, Bologna, in the person of its pro tempore legal representative, is the controller of your personal data (the "Data Controller" or "FederUnacoma").
2. DATA PROTECTION OFFICER
The Data Controller has appointed a data protection officer ("Data Protection Officer" or "DPO") who can be contacted by sending an email to the email address email@example.com or by writing to the following address:
Data Protection Officer (DPO)
c/o FederUnacoma Surl
Via Aldo Moro, 64, Torre I, Bologna
40127 - Bologna (BO)
3. DEFINITION OF PERSONAL DATA AND INFORMATION RELATING TO PROCESSING ACTIVITIES
According to the GDPR, by common personal data we mean: "any information regarding a natural person identified or identifiable; a natural person is considered identifiable if he can be identified, either directly or indirectly, with particular reference to an identifier such as a the name, an identification number, location data, an online ID or one or more characteristic elements of his physical, physiological, genetic, psychological, economic, cultural or social identity" (the "Data").
As part of your participation in the exhibition, in order to allow you to participate in the event, FederUnacoma handles the following types of data:
If you do not have Italian citizenship, the Data Controller may request data relating to the number, date of issue and expiry of your passport. This data is not stored by the Data Controller, but is exclusively functional to the request and issuance - following the request for the issuance of the event ticket - of the invitation letter, a document that may also be shown to Italian public authorities.
Providing this personal data is voluntary yet necessary to allow you to take part in the event promoted by FederUnacoma; if this data is not provided, you will not be able to benefit from the aforementioned service.
We also report that during the event organized by FederUnacoma, audio and video recordings might be made and photographs might be taken. This will take place without invading the personal sphere of the persons being recorded/photographed. If you would like more details on how the aforementioned pictures/photographs are created, please consult the appropriate section of the site.
In any case, the Data Controller undertakes to ensure that the information collected and used is appropriate to the purposes described in the following paragraph and that this does not lead to an invasion of your personal privacy.
The legal basis for processing your data is the execution of measures taken in order to respond to and/or fulfil your request.
4. PURPOSE AND LEGAL BASIS OF THE PROCESSING
a. To respond to your requests
Your Data will be processed by FederUnacoma to allow you to take part in other initiatives/events it organizes.
b. For the publication of material, communications, articles and/or presentations
Your Data may be processed by FederUnacoma, for communications, presentations and articles dedicated to the event and/or, in general, to the initiatives in which you have taken part. Within the scope of these purposes, the photographs and the audio and video recordings may be included into the FederUnacoma website and/or social profiles or on material relating to initiatives, events and/or projects organized by the Data Controller.
c. For marketing purposes
The Data Controller may process your personal data to send communications of a commercial nature and/or for promotional initiatives to offer directly its products and/or services similar to those that you subscribed to. FederUnacoma will carry out this activity in compliance with the principles of the GDPR and for the pursuit of its own legitimate interest; in any case, you may object to receiving such communications at any time by writing to the Data Controller or the DPO at the email address firstname.lastname@example.org.
d. For the purpose of preparing statistical surveys and market research
The Data Controller may process your Data in aggregate form for the preparation of statistical surveys and market research. FederUnacoma will carry out this activity in compliance with the principles of the GDPR and for the pursuit of its own legitimate interest; in any case, you may at any time object to the use of your data for the purposes described in this paragraph by writing to the Data Controller at the email address email@example.com.
5. COMMUNICATION OF THE DATA TO PERSONS LOCATED INSIDE THE EU
The Data Controller may communicate some of your data to subjects which it relies on to carrying out activities related to the organization of the event and related initiatives and/or to the publication of the multimedia contents gathered during the event(e.g.video operators, IT providers).
In particular, in order to achieve the purposes described in paragraph 4 above, as an integral part of the processing, your data may be disclosed to external companies, consultants, associates and the press, who will process your data in their capacity as Data Supervisors.
The list of Data Supervisors is updated by the Data Controller and is available from the same for consultation.
In addition, the Data Controller may also communicate your data to persons entitled to it by virtue of legal obligations.
Finally, your image may be disclosed to undetermined individuals through the channels used by the Data Controller, including websites , social media and paper magazines.
The Data Controller does not transfer your Data to subjects located in outside the EU.
6. STORAGE PERIOD
The Data referable to you, collected in order to allow you to participate in the event and/or a certain initiative or provided as part of the same will be processed throughout the duration of the event/initiative that the data collection relates to and will be stored for the applicable prescribed period following the conclusion of this event/initiative, solely for purposes related to the fulfilment of legal obligations or the defence of FederUnacoma's rights in court.
With regard to subjects lacking Italian citizenship, the data relating to the number, date of issue and expiry of the passport, are processed for the time strictly necessary for the issue of the invitation letter and are not kept by the Data Controller.
Furthermore, for the purposes referred to in paragraph 4, point (b) above, your Data (specifically, the images and/or audiovisual footage portraying you) will be processed and stored for the time necessary to fulfil these purposes.
Finally, with reference to the processing for direct marketing purposes and processing statistical surveys and market research, your Data will be processed for the entire duration of the relationship and for as long as there are obligations or fulfilments connected to the execution of this relationship, except for any objection to receiving commercial communications. Please note, in any case, that the personal data processed for purposes of statistical surveys and market researches are treated in aggregate form and are not attributable to an individual Data Subject.
7. YOUR RIGHTS IN YOUR CAPACITY AS DATA SUBJECT
During the period in which FederUnacoma holds or processes your personal data, you, as Data Subject, may, at any time, exercise the following rights:
These requests may be addressed to FederUnacoma exclusively at the following email address firstname.lastname@example.org.
The video and photo shoots taken during the initiatives promoted by FederUnacoma may be published in order to document and publicize the exhibition and events on the Federation's websites, as well as on its social media channels and on printed material, such as presentations and brochures.
In any case, the shots and photos will be produced while avoiding any invasion of the personal sphere of the recorded/photographed persons by paying attention to the angle of the photograph/shot (by way of example, avoiding close-up shots, opting for shots taken from the above or very wide shots, which contextualize the location of the event without recognizing single individuals; in the event that the photography/filming also portrays minor subjects, their face will be obscured. Particularly for video recordings, no fragments of conversations between data subjects will be recorded).
If you wish to lodge a complaint regarding the manner in which your data are processed by FederUnacoma, or with regard to the management of a complaint you have submitted, you have the right to file an application directly with the Supervisory Authority.